Best OCR Scanner Reviews and Buyer’s Guide
Introduction
You have probably heard about OCR technology if you are conducting research to choose the best OCR scanner for your office. Optical character recognition is known as OCR.
An OCR-equipped scanner makes the process of transforming paper documents into digital ones simpler by ensuring high-quality document scanning. Because of the modern OCR software’s strength, speed, and accuracy, handheld OCR scanners are growing in popularity.
An OCR scanner turns the document into an editable format, such as Word, Excel, and PDFs, whereas a standard scanner can only scan the document as an image file.
For a quick and effective scanning procedure, the brands’ scanners use cutting-edge, patented OCR technologies. It is not the only item that has to be examined in an OCR scanner, though.
You need to make sure the scan quality is crisp and apparent, for starters. In order to scan many documents quickly, the scanner should, secondly, have a quick scanning speed. Finally, the size of your documents should be supported by the scanner.
In order to assist you in finding an OCR scanner that effectively serves its main purpose, we have outlined these features in more detail below.
Resolution:
OCR scanner resolution is expressed in dots per inch (dpi) (dots per inch). It decides how detailed and clear the scan will be. The scanner can display images at 300 dpi at the lowest resolution. For a clean image, we advise choosing a scanner with at least 600 dpi.
Speed:
While some OCR scanners just need a second to scan a page, some machines might take up to eight seconds. You can compromise on this if you don’t need to scan several documents at once. However, if you need to scan numerous papers, get a scanner that can scan at least 30 pages in a minute. Remember that the scanning speed varies for black-and-white and colorful pages as well as for photos.
Supported Page Size:
The largest page size an OCR scanner can handle depends on the scanning area. A3 is the largest page size that can be used. However, a supported page size of 8.5 x 35 inches would be sufficient if your demands are restricted to scanning ID cards, receipts, and ledgers.
This is not the end of your search for the finest OCR scanner. To make sure you receive the best value for your money, there are still a number of other extra features you should look at. The “Buying Guide” portion of this article includes a thorough summary of these features. But before, take a look at our hand-picked list of the Best OCR Scanners.
Best OCR Scanners of 2023
Doxie Go SE WiFi OCR Scanner
Xerox XTS-D Duplex Travel Scanner
IPEVO V4K Ultra HD OCR Scanner
Brother Wireless High-Speed Desktop Document Scanner
Xerox XD-COMBO Scanner
Epson WorkForce ES-500W Wireless Color Duplex Document Scanner
Fujitsu ScanSnap iX1500 Color Duplex Document Scanner
The trustworthy company Doxie creates ultra-portable scanners for daily use. The company’s scanners don’t need to be connected to a computer in order to be used independently.
With a resolution of up to 600 dpi, this portable option from Doxie can scan a piece of paper in 8 seconds. The scanner is portable and the size of a magazine when it is coiled up, so you may scan pages while on the go. A battery that powers it can perform up to 400 scans on a single charge. Furthermore, you may keep 4,000 pages before you need to sync.
With the help of the scanner’s award-winning ABBYY OCR technology, you can arrange and make multi-page PDF files that can be searched on your desktop. It offers Mac and PC programs that you can use to sync scans with your desktop by using either a USB cable or a WiFi connection. The scans can be saved once they’ve been synchronized to your desktop or cloud services. A one-year guarantee from the original purchase date is provided for the OCR scanner.
| Specifications | |
|---|---|
| Optical scan resolution: | 600 dpi |
| Scanning speed: | 8 sec/page |
| OCR technology: | ABBYY OCR technology |
| Warranty: | 1-year warranty |
The Xerox Duplex Travel Scanner is the first OCR document scanner we have evaluated. Although some users may find this device to be a little slow, it offers a number of noteworthy benefits that the majority find appealing.
You may enjoy extremely accurate scanning with this device, even two-sided scanning if necessary. Although other more expensive devices give 500 scans per day, this Travel Scanner only performs 100 scans each day. Another benefit of this OCR scanner is that it has a simple power button and no other confusing controls.
You merely need to insert a page into the front of the machine to turn it on. The page exits the scanner at the back after passing through the scanning sensors. It will take some time if you need to scan more than one page.
| Specifications | |
|---|---|
| Optical scan resolution: | 600 dpi |
| Scanning speed: | 7.5ppm |
One of the well-known manufacturers of office supplies, particularly document cameras and OCR scanners, is IPEVO.
When scanning books, documents, OCR text, live presentations, or QR codes, this V4K Ultra HD USB document 8 MP camera will produce photos with a resolution of 3264 x 2448 pixels. By securing any loose joints, you may fix the multi-jointed stand and utilize it for frequent, demanding tasks like catching materials from various heights and angles. But for heavy everyday use, the loose joints must be tightened.
It is built with a maximum shooting area of 13.46 by 10.04 inches, and it works well with a variety of Mac, PC, Windows, and Chromebook programs and software that let you utilize them in various ways.
You can stream at up to 30 FPS in Full HD or 15 FPS at a high resolution of 3264 X 2448 pixels thanks to the high quality at high frame rates. Excellent noise reduction and color reproduction are made possible by the Sony CMOS image sensor, and a quick focusing speed will minimize disruptions when moving between different materials.
Therefore, it is a fantastic alternative for capturing even in low-light settings like dimly lit conference rooms or schools. A one-year warranty is provided against any manufacturing flaws.
| Specifications | |
|---|---|
| Camera: | 8MP resolution camera |
| Maximum scanning area: | 13.46 X 10.04 inches |
| Warranty: | 1-year warranty |